Texas Brahmas Fan Club By-Laws   Section 1: Name   This organization shall be known as the Texas Brahmas Fan Club.   Section 2: Statement of Purpose   We are dedicated to the promotion of the sport of Ice Hockey in Tarrant County and the local community and to support the Texas Brahmas Hockey Club, its staff, and team members by our community involvement and volunteer actions.  This may be accomplished through, among other things, attendance at games, providing meals to players as deemed appropriate by the Brahmas Fan Club, Coach, and League Rules, fundraising efforts to accomplish our stated purpose, and appropriate and requested aid to the players and their families.   Article II – Membership   Section 1:  Status of Membership   Any person or group having an interest in the objectives of the organization shall be eligible to apply for membership.  ONLY current members in good standing may vote in elections and attend functions.  A member is in good standing if: 1) all dues are currently paid in full; and 2) the member is not currently in violation of the Code of Conduct.   All fan club members shall actively participate as a member of the Fan Club.  Active participation shall constitute action as defined in Article I Section 2 of the By-Laws.     Section 2: Application Dues/Eligibility/Discharge   Applications for membership shall be on forms provided for that purpose.  All application shall be presented to the general membership of the Fan Club for a vote of acceptance at a regularly scheduled meeting of the Fan Club.   The annual dues shall be as recommended by Executive Committee and approved by a majority vote of the general membership. The amount of dues may be changed upon a vote by the majority of the members then in good standing.   Family Membership consists of an adult(s) and child(ren) less than 18 years of age or enrolled full time in secondary education until the age of 23 living in the same household.   Single Membership consists of any one person over 18 years of age.   Membership dues are non-refundable and renewals are due by June 1 of the current year, any dues not received by June 1 of the current year would lose their status as a member in good standing, and will be notified in writing by the Chairperson of the Membership Committee.   Any member may be expelled by two-thirds vote of the membership at a regularly scheduled meeting for conduct in conflict with the objectives of organization after notice and opportunity for a hearing are afforded the member.  Any notice of alleged misconduct shall be in writing and sent to the last known address of the member.  The member shall have ten business days to respond to the allegations and may, upon written request to the President of the Fan Club, have a hearing before the Executive Committee at a specially called meeting for that purpose.  If no request for a hearing is made, the Executive Committee may take action at its next regularly scheduled meeting.   Section 4: Voting   General voting – One vote is allowed per single membership and 2 votes per Family membership of the Fan Club and/or Board member.   Absentee voting - Members must be present at a meeting to cast their vote.   There will be NO absentee voting.   Section 5: Honorary Membership   Honorary Membership – Distinction in public affairs and/or the United States Military promoting the sport of hockey and/or the Texas Brahmas’ hockey team shall provide eligibility to honorary membership.  Honorary members shall have all the privileges of members, except the right to vote, and shall be exempted from payment of dues. Honorary Members shall also be bound by the Texas Brahmas Fan Club code of conduct.   The membership shall confer or revoke honorary (“H”) membership by a majority vote.   Section 6: Vistors   Visitors - Non members are welcome to attend a maximum of two general meetings of the Fan Club, but shall not be allowed to participate and/or vote in any such meeting.  After visiting the maximum number of times, a person or organization must either join the Fan Club or cease attending any future meetings.      Article III – Meetings   Section 1: Schedule   General Meetings shall be held on the second Thursday of each month at the NYTEX Sports Centre unless it conflicts with the team game schedule.  If conflict with the team game day exists then such a meeting will be rescheduled to the first open non-game day prior to the scheduled date.  The time and place of any General Meeting shall be set by the Officers of the Fan Club.  A notice of the meeting shall be sent to all members in good standing.  Any requested agenda items shall be presented in writing to the Secretary for addition to the meeting agenda.   Section 2: Quorum   Quorum for Executive Committee Meetings – A majority of Officers present shall constitute a quorum at any regularly scheduled or specially called Executive Committee meeting.   A quorum shall not be required for general membership meetings.  A majority vote of those in attendance will be binding on all issues presented.   Article IV – Executive Committee   Section 1: Structure/Function   The Executive Committee shall include the President, Vice-President, Secretary, Treasurer. The Officers shall be nominated in April and elected at the general meeting held in May of each year.  They shall assume their duties at the following meeting in June of the same year. Their predecessors shall hand over their Officer Binders at that meeting. The policy making responsibilities of the Fan Club shall be vested in the Executive Committee, which shall control the property of the Fan Club and be responsible for its finances and direct its affairs. The Executive Committee shall coordinate activities between the Texas Brahmas Fan Club, The Texas Brahmas Hockey Club, the CHL and other league fan clubs as approved by the General Manager.      Section 2: Eligibility   Eligibility to hold a position on the Executive Committee is limited to:   A.   Members in good standing of the Texas Brahmas Fan Club, both at the time of election and during the term in office; B.   Members who have been a member of the Fan Club for a minimum of one (1) calendar year. C.  Members who have attended at least fifty percent (50%) of the regularly held general       Meeting of the Fan Club during the previous twelve (12) month period prior to his/her Nomination. D.  No elected officer may hold more than one (1) office. Only one (1) person from the same household may hold office at any giver time.   Section 3: Election/Terms of Office   The Officers shall have rotating terms of two (2) years: In the even numbered years, the President , the Secretary and the Parliamentarian shall be nominated and elected in accordance with Article IV of the by-laws for a two (2) year term. In the odd numbered years the Vice-President and Treasurer shall be nominated and elected in accordance with Article IV of the by-laws for a two (2) year term. It is the intention of this provision to establish an alternating rotation of members of the Officers of the Fan Club.   Nomination and election of Officers - Nominations may be made and seconded by members in good standing.  Nominations will be made at the general meeting in April and elections held at the general meeting in May of each year.  If any member of the Board of Officers is running unopposed, no election shall be required and he/she shall be elected by acclamation.   Section 4: Ballot   Voting shall be by paper ballot.  The ballots shall be marked in accordance of instructions given by the chairman of the meeting and shall be counted by the Vice- President and the Secretary at the election meeting in May.  If the Vice President and Secretary are on the ballot, the President shall choose 2 other members to count the ballots (it can’t be the President as he is the tie breaking vote).  In case of ties, the current President shall cast the final and deciding vote.   Section 5: Officer Transition   Length of Term – The Officers shall have rotating terms of two (2) years. In the even numbered years, the President, Secretary and Parliamentarian shall be nominated and elected in accordance with Article IV of the by-laws for a two (2) year term. In the odd numbered years, the Vice-President and Treasurer shall be nominated and elected in accordance with Article IV of the by-laws for a two (2) year term. It is the intention of this provision to establish an alternating rotation of members of the Board of Directors of the Fan Club.  Terms commence on June 1 of each year and will expire on May 31 of the following year. In the month of June, the outgoing Officers and the newly elected Officers will meet together for the purpose of providing a smooth transition and handing over their officer binder.  If any votes are required at this meeting, the newly elected members of the Executive Committee shall be the only persons allowed to vote.   Section 6: Term Limits   Consecutive Terms - No member of the Executive committee shall serve in the same office for more than (2) consecutive terms.     Section 7:     DUTIES OF THE OFFICERS   A.   President:   1.   Preside over all meetings of the Fan Club using current standards of    procedures, influenced by Robert’s Rules of Order. 2.   Carry out assignments and instructions as given to him/her by a vote of the Fan Club or Texas Brahmas Hockey Club organization. 3.    Supervise the Fan Club and all of its activities. 4.    Appoint Convener for  all Committees both standing and ad-hoc. 5.    Sign documentation necessary to carry out the will of the Fan Club. 6.     Vote only in case of a tie. 7.    Not make Motions. 8.    Additional duties given by action of the Executive Committee and/or        Membership.   B.   Vice President:   1. Assume and perform the duties of the President in the event of the absence or inability of the President to perform those duties. 2.   Perform all duties delegated to him/her by the President. 3.   Act as convener for the Nominating Committee. 4.   Act as convener for the by-laws committee. 5.   Conduct all elections including the counting of ballots C.   Secretary:   1.   Prepare minutes of all General Membership and Executive Committee meetings.  Receive and incorporate all committee reports into the minutes of the general membership meetings. 2.   Present written minutes at the following general meeting of the membership or the Executive Committee for correction and approval. 3.   Issue notification to the membership of Executive Committee Meetings, General Meetings, and any specially called meetings of the Executive Committee and/or General Membership and agendas for any such meetings. 4.   Prepare correspondence of the fan club. 5.    Maintain information pertinent to the fan club.   D.   Treasurer:   1.   Collect all dues, donations and any monies generated by any function of the fan club. 2.   Maintain a complete accounting of all money generated by any committee or function of the fan club. 3.   Maintain a checking account in the name of the fan club at a FDIC insured banking facility approved by the Texas Brahmas organization and President of the Fan Club. 4.   Provide a written accounting at each meeting, showing: 1) beginning balance, 2) debits, 3) credits, and 4) ending balance. 5.  Pay the bills of the fan club in a timely manner upon approval by the Board of Officers.   E.  Parliamentarian:   1.     Act to insure compliance with the Brahmas Fan Club By-Laws, Code of Conduct and/or Roberts Rules of Order as necessary during general meetings of the Brahmas Fan Club. 2.     Act as Ex-Officio member of the Executive Committee, of the Brahmas Fan Club, to insure compliance with the By-Laws, Code of Conduct and/or Roberts Rules of Order as necessary for the Executive Committee meetings. 3.     Act as advisor to all members and Committees of the Brahmas Fan Club to assist in regard to compliance with the Brahmas fan Club By-Laws, Code of Conduct, and/or Roberts Rules of Order. 4.     Shall be Ex-Officio member of the By-Laws committee.   Section 8: Removal from Office   Removal from Office shall occur when any Officer has not performed the duties of their elected position or has violated the guidelines of these bylaws.  That person may be removed from his/her position by a majority vote of the members attending the meeting held for that purpose. To call for the removal of an officer, a member must present to the Officers a petition signed by no less than two-thirds (2/3) of the voting members of the Texas Brahmas Fan Club. The petition shall allege the violations of the Bylaws, Code of Conduct, failures to perform duties, and/or other actions requiring removal.   The Officers will review the petition and certify the signatures.  If a sufficient number of the certified signatures are present on the petition, the Officers will review the list of the allegations made against the officer.  The person being petitioned for removal from the office shall be allowed to address the Officers at this meeting.  No other speakers concerning the petition shall be allowed at this meeting. The person bringing the petition should be there to speak and answer questions. The accused should be able to face the accuser and the Officers shall hear both sides in regard to the petition.     Article V Standing Committees:   Section 1: Structure/Responsibility   Committee Chairs shall be elected by committee members at the first meeting called by the convener. Committee chairperson shall be responsible for providing copy of the minutes of all committee meetings to the Fan Club Secretary one (1) week prior to the general membership meeting each month.    A.   Membership:   1.  Responsible for the solicitation and signing of new members. 2,  Maintain the integrity of the membership list. 3.  Provide new members with membership badges. 4.  Validate the voting members for the annual membership meeting and election of officers of the Executive Committee. 5. Collect membership dues submitted with membership applications and immediately turn them over to the Treasurer after validating the membership application. 6.  Provides the Newsletter Chairperson with a current list of members and their mailing/email addresses.   B.   Newsletter:   The Newsletter Chairperson supplies a newsletter to each member of the Texas Brahmas Fan Club, monthly, either by mailed hard copy or by email.   C.   Fund Raising:       1. Responsible for choosing product for the table at all home games and                                                                               approval by Texas Brahmas Hockey management. 2.    Responsible for setting up and working for getting workers for the table. 3.    Coordinating fund raising events:  garage sales, car washes, charity, etc.   D.   Social:   1.   Responsible for coordinating parties or events; including Set-up and Clean-up committees. 2.    Working with Food Committee on any events that require meals.  E.   Food:   1.    Responsible for feeding opposing teams playing here. 2.    Responsible for feeding our team when leaving immediately after home games. 3.    Planning meals to fit into budget set by the club. 4.    Responsible for meal planning for parties and social events. 5.    Responsible for snacks for bus trips.   F.    Apartments:   1.   Responsible for setting up apartments when players come in. 2.   Responsible for cleaning and packing up supplies from each apartment and inventory from each apartment at end of each year. 3.  Making sure when setting up apartments that everything is in good working order.   G.  Public Website (link to “.com” and “.net”):   1.   Responsible for setting up website and maintaining. 2.   Responsible for getting correct information on website, including By-Laws, Application, code of Conduct, anything else the club deems necessary.   Article VI  -Appointment and Authority:   Section 1:Fund Transfer   All money paid to the Fan Club shall be placed in the general operating fund within 72 hours (3 days) of collection.  (See Treasurer Section.)   Section 2: Disbursements   Disbursements:  All payments will be made by check.  All checks will be signed by the President and Treasurer.  (See Treasurer Section.)   Section 3: Expenses   In case of emergency any expense up to ONE HUNDRED AND FIFTY DOLLARS ($150.00) can be pre-approved by a majority of the Executive Board without a vote of the General Membership.  Any expense greater than ONE HUNDRED AND FIFTY ONE ($150.00) must be pre-approved by a majority of the General Membership. Article VII-Revision to these By Laws:   Revisions to these Bylaws shall be presented by the By-Laws Committee and approved by a majority vote of the members present at a general membership meeting.   Article VIII- Dissolution of the Fan Club:   If the Fan Club is dissolved, all money in the bank accounts will go to a charity selected and approved by the Executive Committee.